Terms of Service

To create an administrator, coach, or parent account, you must be at least 18 years old. Player accounts may be created by individuals who are at least 13 years old. If you are between 13 and 17 years old, you represent that your parent or legal guardian has consented to your use of the Service and agrees to these Terms on your behalf. We do not knowingly allow anyone under the age of 13 to create an account.

By using TeamLoop, you represent that you meet the applicable age requirement and have the authority to agree to these Terms on behalf of yourself or, if applicable, the organization you represent.

You are responsible for maintaining the confidentiality of your account credentials. You agree to:

• Provide accurate and complete information when creating your account
• Keep your password secure and not share it with others
• Notify us immediately of any unauthorized access to your account
• Accept responsibility for all activity that occurs under your account

You agree not to use the Service to:

• Violate any applicable law, regulation, or third-party rights
• Upload or transmit harmful, abusive, or unlawful content
• Attempt to gain unauthorized access to any part of the Service or its systems
• Interfere with or disrupt the integrity or performance of the Service
• Use the Service for any purpose other than its intended team management functionality

TeamLoop provides team management tools including player rosters, parent/guardian contact management, team messaging, and team administration features. The Service also includes optional AI-assisted features such as suggested message drafts and game recaps (see Section 4a). We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with or without notice.

TeamLoop offers optional AI-assisted features that generate suggested content, such as message drafts and game recaps, using third-party artificial intelligence services. By using these features, you acknowledge and agree that:

• Content is machine-generated: AI-generated drafts and recaps are suggestions only and may contain inaccuracies, errors, or omissions.
• You are responsible for review: You are solely responsible for reviewing, editing, and approving any AI-generated content before sharing it with your team, parents, or players.
• No guarantee of accuracy: We do not warrant the accuracy, completeness, or suitability of any AI-generated content. AI suggestions are not authoritative records of games, events, or communications.
• Data processing: When you use AI features, relevant content (such as game scores or message context) is sent to our AI provider (Anthropic) for processing. See our Privacy Policy for details on how this data is handled.

You retain ownership of all data you enter into TeamLoop (player information, team data, contact details). By using the Service, you grant us a limited license to store, process, and display your data solely for the purpose of providing the Service to you.

All intellectual property in the TeamLoop platform — including the software, design, branding, and documentation — is owned by CDS, LLC and is protected by copyright and other intellectual property laws. You may not copy, modify, distribute, or reverse-engineer any part of the Service.

TeamLoop may offer free and paid tiers. If you subscribe to a paid plan, you agree to pay the applicable fees. We reserve the right to change pricing with reasonable notice. Failure to pay may result in suspension or termination of your account.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, CDS, LLC AND ITS OFFICERS, EMPLOYEES, AND AFFILIATES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, DATA, USE, OR GOODWILL, ARISING OUT OF OR RELATED TO YOUR USE OF THE SERVICE.

Our total liability for any claim arising from these Terms or the Service shall not exceed the amount you paid us in the twelve (12) months preceding the claim, or $100, whichever is greater.

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE.

We may suspend or terminate your access to the Service at any time if you violate these Terms or for any other reason at our sole discretion. You may delete your account at any time by contacting us. Upon termination, your right to use the Service ceases immediately.

These Terms shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law provisions. Any disputes arising from these Terms or the Service shall be resolved in the state or federal courts located in Texas.

We may update these Terms from time to time. We will notify you of material changes by posting the updated Terms on this page with a revised "Last Updated" date. Your continued use of the Service after changes constitutes acceptance of the updated Terms.

If you have questions about these Terms of Service, contact us at:

CDS, LLC
Email: [email protected]